Basic Email Format

Greeting #1

Hello + (first name of person you are writing to)

Hi + (first name of person you are writing to)

Dear + (name of person you are writing to)

 

Greeting #2

I hope you are well.

How are you?

I hope things are going ok.

 

Topic Sentence + Extra information

I am just writing to say ...

This is just a quick email to let you know that ...

This email is just to let you know that ...

 

Attachments

Please see the attached document.

I'm attaching some photos with this email.

I have attached a document to this email.

 

Closing

If you have any questions, please feel free to ask me.

I look forward to hearing from you soon.

 

Signing off

Regards,

Thanks,

Cheers,

(Your first name) + (Your last name if needed)


Example 1.

Hi James,

How are you?

I am just wondering if you can help me. Do you know what “arvo” means? Is it Australian slang? I was talking to a CDU student and they said it a lot.

Cheers,

Matt.


Example 2.

Dear James,

I hope you are doing well.

I just wanted to ask you a question. Do you know what “sanga” means? Is it Australian slang? My Australian friend said, "I had a ham & cheese sanga for lunch". What does that mean? Thank you for your help.

Regards,

Matthew Jones.

Example of an email in English